SLA@UBC MEETING MINUTES SEPTEMBER 19, 2019

Meeting Minutes
SLA @ UBC
September 19, 2019
Terrace Lab, UBC iSchool

In Attendance: James, Idil, Korrin, Taryn, Megan, Abi, Jeremy, Hans, Janet, Manfred, Jillian, Stephanie

**Action items

Introductions of individuals, executive, and the Special Libraries Association. Overview of SLA@UBC and the tours that have been set up in the past.

Executive positions
James Goldie has been confirmed via vote as co-president
Abi Sebaly has been confirmed via vote as tour coordinator
Janet Hilts has volunteered as an additional tour coordinator
Hans Ongsansoy has volunteered as the MLIS First-Year Representative.
MAS First Year Representative position is still open

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Fall 2019 Sign-up

Interesting in joining SLA@UBC? Signing up only takes a second! Click here to enter your name, email address, and your iSchool degree. You’ll receive emails about upcoming club meetings, special library tours, networking opportunities, and more! [Update: hyperlink has been removed, but send us an email at sla.slais.mail@gmail.com if you’re interested in joining but missed one of our sign-up days!]

SLA@UBC EXECUTIVE MEETING MINUTES SEPTEMBER 10, 2019

Special Libraries Association
Executive Meeting
September 10, 2019

In Attendance: Korrin Opalinski, James Goldie, Julia Zhu, Stephanie Marston
**Action items

Note 1: Recap of IGM in March and confirmation of current executives.

Note 2: Korrin has her training scheduled next week with the AMS to officially become the Treasurer.

SLA@UBC INAUGURAL GENERAL MEETING MINUTES MARCH 19, 2019

AMS Special Libraries Association Student Chapter at UBC (“SLA@UBC”)

Minutes of the Inaugural General Meeting
March 19, 2019
UBC iSchool Lounge
Meeting called to order at 5:00 p.m.

In Attendance: Julia Zhu, Victoria Gomez, Stephanie Marston, Korrin Opalinksi, Luz Villarreal, Zakir Suleman, James Goldie, Jennette Chalcraft, Alex Krakus, Abi Sebaly, Stuart Hill, Kathryn Brew,  and Kristina McGuirk

NOTE 1: Members who were not able to attend in person were provided with a copy of the proposed Club Constitution and list of candidates for executive roles, and were asked to vote in advance of the meeting.

NOTE 2: Quorum was achieved, with 13 voters out of a total of 35 Active Club Members

SLA@UBC TOURS THE VANCOUVER COURTHOUSE LIBRARY (March 8, 2019)

This week, SLA@UBC was treated to a tour of the Vancouver Courthouse Library. This library is part of the Courthouse Libraries BC system, which is funded by the Law Foundation of BC and the Law Society of BC, serving the public with free reference and other services. Courthouse Libraries BC also serves the legal community through training sessions, maintaining print and electronic collections, free reference services, access to select legal databases, and more.

We would like to extend our thanks to law librarian Roman Lanzarotta for leading this tour.

SLA@UBC TOURS THE CBC VANCOUVER MEDIA LIBRARY AND ARCHIVE (February 26, 2019)

We owe a huge thank you to Marie-Helene Robitaille of CBC for being so generous with her time today. Robitaille spent the morning with SLA@UBC, showing us how archival media is catalogued, stored, preserved, and made accessible for reporters and producers today. We were also treated to a walk through the broadcaster’s Vancouver studio and taken down to the vaults housing decades worth of film reels, video tapes, textual materials, and physical finding aids.

SLA@UBC TOURS THE CHARLES CRANE MEMORIAL LIBRARY (JANUARY 25, 2019)

The Charles Crane Memorial Library (often referred to as simply the Crane Library) at UBC was designed for students, faculty, and staff who are blind, visually impaired, or have print disabilities. Located in Brock Hall, the library’s many resources include a vast array of books in Braille, recorded digital audio, large print, and electronic text, as well as a number of technological tools.

SLA@UBC MEETING MINUTES JANUARY 10, 2019

SLA @ UBC
Jan 10 2019
5 PM, Trail Room

Attendance: Kristina, Stuart, James, Stephanie, Ramona, Korrin, Abi, Taryn, Julia, Arleigh, Renee, Nanxi

Introductions–welcome to the many first-semester MLIS students who joined us to find out a bit more about SLA@UBC. 

Semester tours:
To pursue: Crane (soon), CBC, and possibly courthouse library. 

Others: law libraries,Cinematique (only available March/April 10-noon–Archivist on site, so could be good pair with ACA). 

Other suggestions? Send them to our email: sla.slais.mail@gmail.com

End-of-term panel

Date: April 4? After April 8? Should nail down date and location by the end of the month. 

Link to theme/speaker ideas–please add more! [LINK REMOVED]

Exec positions

Welcome to our new execs!
– co-Treasurers – Korrin, Luz
– co-coordinator: Julia
– first year MLIS REP #2

IGM update: AMS wants changes to our bylaws. 

Upcoming Events

Canadian Association of Music Libraries, Archives and Documentation Centres (CAML) Call for Papers:

The Canadian Association of Music Libraries, Archives and Documentation Centres (CAML) seeks proposals for papers to be presented at its next annual conference scheduled from June 6 – June 7, 2019, as part of the Congress of the Humanities and Social Sciences at UBC. Papers should not exceed 20 minutes and will be followed by a 10-minute period for questions and discussion. Proposals should include an abstract of 250 words, a list of A/V requests, and a biography (100 words). Proposals for sessions, roundtables and plenaries are also welcome. Please submit proposals by email to the CAML Programme committee care of Marc Stoeckle, CAML Programme Chair, by Friday, February 8: mstoeckle@ucalgary.ca. 

Award applications

CAML is offering three awards for first time attendees, first time presenters and professional development of members. For more info on the awards or to apply, visit their website. Application deadline is February 8.

Documenting Cinema: Film Librarians Conference 2019 – May 15 – 17, 2019

Linwood Dunn Theater, Pickford Center for Motion Picture Study, Hollywood, CA
More details to come. Conference registration opens February 1, 2019

 

SLA@UBC TOURS THE VANCOUVER ART GALLERY’S LIBRARY (November, 2018)

This past November, the SLA @ UBC toured the Vancouver Art Gallery’s Library. The archives were unfortunately not available for a tour due to safety concerns related to their location within the building. The tour was hosted by the Vancouver Art Gallery’s Librarian, Jane Devine Mejia.

SLA@UBC MEETING MINUTES OCTOBER 16, 2018

SLA @ UBC
October 16, 2018
5 PM, Trail Room

Attendance: Kristina, Abi, Stephanie, James, Miranda, Eleri, Stuart, Luz, Alex

**Action items
Exec check-in & updates
Coordinators

• Constitution-AMS still pending, all good for now
• **Will get promotion on iSchool channels for VAG tour

Events Coordinators

• Fall Tours:
• Interest in Xwi7xwa Library at UBC as an option b/c Crane is out for this term (ACA not pursuing)** McCarthy Tetrault in the works (Friday in Nov or Dec?)
• VAG tour– Friday November 16 10 to 11:30, max 20 people [sign up here: https://docs.google.com/forms/d/10rXwFDpglifAH7mhR3fpFe49UHSiVPAOh47iTjttieQ/viewform?ts=5bc1679c&edit_requested=true]
• Spring tours: pending (in contact but not nailed down) Cinematheque, CBC (max 20), Bard
• Future events: Spring panel — Jason at McCarthy Tetrault interested

Webmaster/Communications

• Rebranding update: Twitter updated, Site still in progress, Email address will be updated eventually
• **Need to promote VAG tour: twitter, facebook, on website.

First-year Reps

• **promote SLA WCC year-end event
• **promote VAG tour

Treasurer

• All good for now, gotta figure out the reimbursement for giftcards

Secretary

Other business

Health libraries event recap

Upcoming Events

SLA WCC Year End Event      Friday, November 9, 6:00-8:30 pm, The Post @ 750

Speaker: Jason Wong, Competitive Intelligence Research Specialist and Law Librarian at McCarthy Tétrault.

Buy tickets ($21, includes one drink and snacks) https://www.brownpapertickets.com/event/3620353

Medical Library Association (MLA) Scholarship for Minority Students (2019)

The scholarship is for up to $5,000 plus one year of student membership in MLA and free inclusive student registration at the 2019 annual meeting in Chicago, Illinois.

Please consider applying if you are:

– a member of a minority group, such as Black or African-American, Hispanic or Latino, Asian, Aboriginal, North American Indian or Alaskan Native, or Native Hawaiian or other Pacific Islander.

– entering a master’s program at an American Library Association (ALA)–accredited graduate library school or, at the time of the granting of the scholarship (February), have completed no more than one-half of the academic requirements of the graduate program.

– a citizen of or have permanent residence in either the United States or Canada.

Applications are due by December 1, 2018 || http://www.mlanet.org/p/cm/ld/fid=304.